Steps to create a Air Shipment

1- Click on the Air Module located on the left menu and then click on Shipments.

 

2-Click on the button new.

Linbis has two differents ways to create a shipments. One is creating from the warehouse actions button and the other as a new transaction on the shipments module.

Shipments can be of types:

Outbound consolidation:  It is an export Consolidation shipment with multiple HAWB and one MAWB. The other possibility is a Back to Back shipment. Only one HAWB with one MAWB.

Outbound Direct: It is an export shipment with just a MAWB.

Inbound consolidation:  It is an import Consolidation shipment with multiple HAWB and one MAWB. The other possibility is a Back to Back shipment. Only one HAWB with one MAWB.

Inbound Direct: It is an import shipment with just a MAWB.

 

3-For the purpose of this example we will create an outbound consolidation from shipment and then click on the save button.

Use tabs Main/Cut off & Capacity/Entities/Additional/Notes/POD for the booking details information. Once you fill this basic information you can save and the system will generate automatically the Shipment Number. Then you can print the booking confirmation.

 

Booking Confirmation

Incoterms such as FOB (What does fob stand for?

 

4- Now it is time to enter the commodities and cargo details  such as Package Type, Weight, Dimensions and Description. To do this go to the commodity tab and click add commodity.

There are two ways to get the commodities:

-One is adding manually from commodities section ( Add bottom)

 

-Other way is to select existing warehouse receipt from the release bottom.

 

Once you are on the release tool section, select the warehouse receipts and them release.

 

5- Repeat the process for as many different packages as you have. All commodities will be added to the commodity list as shown below. The commodities status will be “Preloaded”.

 

6- Once you generated the MAWB, the next step is create the HAWB on the section to the right ( Create sub-shipment, notice there are many ways of creating the sub shipments, it can be done manually or if warehouse receipts have been assigned to the shipment, you can use the options to generate the houses automatically where Linbis will split the cargo in between the house by Shipper, Consignee, Warehouse Receipt or the combination of all).

7- In order to add attachments, click on the button located on the top right corner “Attachments”, and drag and drop any required file or pictures to be attached. Then click upload all.

 

8- To view the attached files at any time, you can click on the attachments button and go to each of the tabs depending of the file type. The check mark below the files, determines whether the file should be visible or not to the customer online account.

9- To print all air forms and Labels, click on the print button located on the right top corner and select the desired forms.

 

10- Air Loading Plan (Print Preview)

11- AWBs (Print Preview)

 

Labels (Print Preview)

 

12- Air Cargo Manifest (Print Preview)

 

13- You can optionally update the Air shipment Status if need. Whenever you complete each of the following steps:

-Booking

-Pre-Loading

-Documentation

-Loading

-Billing

-In-transit

-At destination

-Completed

Notice that each status can be: Pending (Gray Color), In-Progress (Blue Color), Completed (Green Color)

The system may automatically update these status depending on the settings, but in any case it is optional to do manual status updates. Click on Completed when you are 100% done with this receipt.

 

Congratulations!!! You have successfully created your first Air Shipment.